Sami AZ
In 2025, almost every team is using some form of AI meeting tool. But here’s the problem: not all AI meeting assistants are created equal. Some tools stop at transcription. Others promise summaries but leave you copying and pasting into Slack, Notion, or your CRM.
If you’re a sales leader, project manager, or startup founder, you don’t just need notes. You need action. You need a tool that not only captures conversations but also turns them into tasks, updates, and insights automatically. This article is part of our broader look at AI meeting note takers in 2025.
In this post, we’ll compare four of the most talked-about players in the market:
Let’s break down how they really stack up.
Otter.ai was one of the first AI meeting note takers to go mainstream. Its core strength lies in real-time transcription, capturing spoken words and turning them into text during meetings.
For individuals or small teams who simply want a transcript of what was said, Otter does the job well. But here’s the catch:
In short: Otter is solid for transcription, but it doesn’t help you move work forward.
Fireflies.ai focuses on AI-generated summaries and search. It integrates with popular conferencing tools and gives you a searchable archive of past calls.
Strengths include:
But here’s where Fireflies can fall short:
It’s useful for note retrieval, but not designed for end-to-end automation.
Fathom is a free Zoom add-on that records and summarizes meetings. It’s popular with freelancers, students, and small teams who want lightweight note-taking without a price tag.
Pros:
Cons:
Fathom is a good starter tool, but scaling teams will quickly outgrow it.
Klu takes a different approach. Instead of just producing transcripts or summaries, it’s built around automation and integrations.
With Klu, meetings don’t just sit in a folder. They flow into your workflows, your CRM, Slack, Notion, and beyond.
Here’s what sets Klu apart:
If you’re looking for basic transcription, Otter is still a reliable option. Fireflies adds summaries and keyword search, but can feel crowded and requires manual follow-up. Fathom is lightweight and free, but only works with Zoom and doesn’t integrate deeply with other tools.
Klu, on the other hand, is built for busy teams and leaders who need automation. It doesn’t stop at notes, it pushes insights, tasks, and updates into the tools you already use, saving hours every week and reducing missed follow-ups.
Next, explore how Klu is turning meetings into decisions for teams worldwide.
The reality is simple: notes are only the starting point. What teams need is a way to move from “what was said” → “what gets done.”
Klu solves this by making AI notes actionable, turning insights into tasks, updates, and knowledge automatically. That’s the difference between an assistant that records and an assistant that actually works.
Q: Can Klu replace Otter or Fireflies?
A: Yes, Klu covers transcription and summaries but also adds automation, something Otter and Fireflies don’t do well.
Q: Is Klu only for sales teams?
A: No. While sales teams love the CRM sync, Klu also helps PMs and leaders by sending notes into Notion, Slack, and Teams.
Q: How is Klu different from Fathom?
A: Fathom is free and simple for Zoom users, but Klu works across Google Meet, Teams, and integrates with your business tools for automation.
Q: Is Klu secure?
A: Yes. Klu is SOC 2 certified and GDPR-compliant. Data is encrypted at rest and in transit.
👉 Ready to go beyond transcription?
Try Klu Free today and see how automated meeting notes keep your team moving.